Administrative Assistant Reception (m/f)

Duties

• Switchboard Function:
• Receive all incoming calls and re-direct same to appropriate extensions
• Ensure timeous communication and/or distribution of messages, faxes, parcels and inter-office mail
• Maintain internal register of contact details and extension numbers
• Front office reception
• Access control and housekeeping of Front-office Reception area
• Receive and direct visitors appropriately
• Data capturing and processing
• Process Weekly Clocking’s Report
• Petty Cash, Stationery and Refreshments
• Issue of petty cash monies with corresponding voucher signed for
• Issue/Stock Control of office stationary
• Issue of refreshments for Admin Office and Boardrooms
• Duty Driver:
• Co-ordinate Duty Driver's Daily Delivery and Collection Schedule
• General:
• Maintain Boardroom booking diaries
• Preparation of Boardrooms for scheduled meetings (setting-up and refreshments)
• Relief function for Telesales as and when required
• Assist with general administrative tasks in other departments as and when required

Requisites

• Grade 12 (NQF 4)
• Two (2) years' previous switchboard/reception work experience
• Three (3) year's general office administration will be an advantage
• Fully computer literate. (All MS Office Suites with advanced Excel)
• Namibian citizen
• Highly Proficient in written and spoken English and Afrikaans, 3rd language will be an advantage
• Valid Code BE driver’s license & own reliable transport

Notes

• Only shortlisted applicants will be contacted
• The company offers a competitive salary and market related employee benefits
• Namib Poultry (Pty) Ltd is an equal opportunity employer with the following vacancy available at our state-of-theart Processing Plant. Interested and suitably qualified candidates as well as candidates from the designated groups are invited to apply

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae

2. Application

• Send your Documentation to HRsalaries@npi.com.na with the Subject line “Administrative Assistant Reception”