Secretary

Description

• The incumbent will report directly to the Executive: Sales and Business Development, will perform a variety of office support and secretarial duties and serve as contact / liaison person between branches and Head Office
• Grade: C2

Duties

• Maintains the Executive’s diary by scheduling appointments and arranging meetings
• Performs all secretarial duties for the Executive such as typing of documents, including confidential information
• Maintains an efficient and accurate filling system for correspondence, documents, reports and policies
• Promote image and credibility of the Enterprise by receiving visitors with courtesy and in accordance with general protocol
• Handles purchase order / requisition for the Executive and department in respect of travel and accommodation
• Coordinate any changes to appointments and meetings by making sure those affected are informed on time
• Takes minutes for departmental meetings and committees
• Handle client enquiries and refer them to relevant staff
• Ensure timely dissemination of external correspondence to the relevant line Manager
• Keep track on the Executive’s activities in his / her absence

Requisites

• Competencies requirements Knowledge:
• National Diploma or Degree in Secretarial / Business Administration, Marketing, Economics, or equivalent
• Two (2) years’ experience in Secretarial environment
• Skills and Behavioural Competencies:
• Planning and organising skills
• Computer literacy (MS Office)
• Report writing skills
• Communication and interpersonal skills
• Conflict resolution
• Ability to maintain confidentiality
• Time Management

Notes

• Only shortlisted applicants will be contacted
• Applicants should be Namibian citizens
• NHE is an equal opportunity employer and offers a competitive remuneration and benefits packages
• People with disabilities meeting requirements are encouraged to apply

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae

2. Application

• Send your Documentation to recruitment@nhe.com.na with the Subject line “Secretary”
• Applications should be addresses to:
• The Chief Executive Officer
• Attention: The Executive: Human Capital & Strategy