Admin Clerk

Duties

• We are looking for an Admin Clerk reporting directly to the Branch Manager. This role is based in Oranjemund
• Responsibilities:
• ADMINISTRATION:
• Overtime:
• Receive attendance registers of all employees weekly
• Calculate overtime hours worked weekly
• Give to HR Officer for payment on the 10th of each month
• Debtors/Creditors:
• Record invoices on Maxiprest audit summary file
• Matching of invoices on a daily basis
• Banking of cash and cheques on a daily basis
• Reconcile of breakdown account
• Sorting out of breakdown queries
• Reconcile creditors statements and attach invoices
• General Administration Work:
• Keep and file records
• Typing, faxing, and photocopying of correspondence
• Filing of correspondence
• Handling of petty cash
• Handling of salary advances
• Requesting of petty cash cheque in time for continuous use
• Vehicle logbooks monthly summary
• Switchboard Duties:
• Undertake switchboard duties by receiving phone calls if Switchboard Operator is not available or on leave
• Assist Management make official phone calls as requested
• Ensure messages are received by relevant persons – Reps and Branch Manager
• Undertake general office duties related to own job
• Health and Safety:
• Adheres to Health & Safety standards in the workplace and does not endanger other parties
• Complies with the requirements of the Occupational Health and Safety Act
• Ensure Personal Safety Equipment and facilities provided by the company are in good and clean condition
• General:
• Undertake all reasonable requests and instructions, given verbally or in writing that fall within the parameters of own line of duty

Requisites

• Matric Basic accounting knowledge
• Computer literacy – MS Word, Excel and Power Point
• At least 3 years experience in a similar position
• Excellent organisational skills
• Excellent verbal and written communication skills

Notes

• Only shortlisted applicants will be contacted