Administrative Officer


NAMFISA is recruiting an Administrative Officer, in Windhoek, Namibia.
  • The purpose of this job is to ensure the administrative and logistical operations within the organization run smoothly, and to assist with Records Management functions
  • Assist the Manager: Administration & Procurement with contractual documents such as contracts and service level agreements related to building and office management
  • Manage and coordinate external communications and payments relating to areas of responsibility
  • Oversee proper inventory of office supplies, and assist with quotations for various services and products required for office maintenance
  • Manage security and access systems
  • Coordinate and monitor the day-to-day maintenance and upkeep of the office premises, office equipment and vehicles
  • Develop and maintain the Authority’s Administration procedures manual
  • Supervise Data & Records Clerks and oversee the storage, backup, maintenance, reproduction, protection and disposition of all records
  • Maintain discipline of subordinates in accordance with relevant policies and ensure adherence to operational procedures
  • Administer the Fixed Asset Register of the Authority, ensuring that it is up to date by carrying out physical verifications
  • Assist in the preparation and management of the Administration budget
  • Qualifications and Experience:
  • Bachelor’s degree in Business Administration or similar
  • Six (6) years’ experience in a similar position of which two (2) years should be in a supervisory capacity
  • Experience in managing fit-outs and refurbishment
  • Valid Code BE driver’s license
  • Experience in, or a qualification in Records Management will be an added advantage
  • Knowledge of:
  • Knowledge and understanding of NAMFISA’s vision, mission and objectives
  • Asset management
  • Relevant service providers in Windhoek/Namibia
  • Good knowledge of office administration, security, budgeting and procurement processes
  • Knowledge of National Archives regulations and the Public Records Act
  • Skills:
  • Manage delivery
  • People Management
  • Governance, risk management,
  • Compliance and information/ knowledge management
  • Quality assurance
  • Continuous improvement
  • Project Management
  • Stakeholder engagement
  • Administration
  • Filing and Records management
  • Service Delivery etiquette
  • Mail service
  • Asset management
  • Business writing
  • As per Affirmative Action (Employment) Act, Act 29 of 1998, Namibian Citizens from disadvantaged groups and persons living with disabilities will receive preferential treatment and are encouraged to apply
  • No faxed applications will be accepted
  • NAMFISA reserves the right not to make an appointment in this position
  • Only shortlisted applicants will be contacted
  • Remuneration:
  • NAMFISA offers a market-related total cost to company package based on work experience and qualifications
  • The package includes retirement and medical aid benefits
How To Apply
1. Documentation
  • Cover Letter
  • Curriculum Vitae
  • Certified Copies of Qualifications and Identification Documents
2. Application
  • Send your Documentation to Human Resources Manager at with the Subject line “Administrative Officer”
  • Indicate the source of this job post:
This vacancy is no longer accepting applications


  • Entity NAMFISA
  • Location
  • Category
  • Tags
  • Published 30.05.2023
  • Expires 09.06.2023
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