Broll Namibia is recruiting an Administrator Leasing, in Windhoek, Namibia.
Description
To facilitate and maintain an efficient and effective property lease administration process across the property portfolio
Duties
- Execution/ processing of new property documents, such as new leases, renewals, addendums, sessions, early terminations, etc
- Prepare stamp duty and commission calculations for new leases and renewals
- Maintain accurate and complete electronic filing in the Broll Online system
- Responsible for all filing requirements of the lease department in accordance with applicable specifications
- Track, monitor and update all key lease dates (e.g. lease commencement, lease expirations, termination / renewal options), in accordance with alert notifications to ensure that all renewals and terminations are done on time
- Monitor and manage deadline dates for document return to Property Managers and Landlords
- Conduct preliminary desk top audits to ensure accuracy of all financial leasing information
- Ensure tenant compliance to FIA
- Prepare and distribute agreed upon monthly and ad hoc reporting packs
- Drafting communications to Landlord and Tenant for all lease administration matters
- Build and maintain effective relationships with external stakeholders
Requisites
- Grade 12 plus a certificate or diploma in Business Management/Finance or a related field
- 2+ years of experience in the Property Industry
- Computer literate (MS Office)
- Ability to learn proprietary software programs
- Leasing / Legal Administration or Properties experience essential
- Skills:
- Work closely with the Manager Leasing Administration to develop relationships with other business units, external clients, and tenants
- Establish and execute Lease Administration standards and processes that reflect "best in class" practices
- Demonstrate leadership, communication, interpersonal relationship to partner and collaborate with others
- Attend to queries accurately and on time, thereby ensuring excellent service delivery
- Demonstrate high verbal and written communication abilities, organization skills, the ability to set priorities, and attention to detail
Notes
- Only shortlisted applicants will be contacted