Assistant: Maintenance Manager

Description

• Responsible for the overall assistance to management of the day-to-day maintenance activities and processes within the Processing Plant
• To ensure optimal plant performance, monitor and assess equipment, and coordinate maintenance projects to maximize efficiency and minimize downtime

Duties

• Team Leadership and Management:
• Assist in leading, motivating, and managing a skilled team of maintenance professionals
• Assist in Supervising staff
• Foster a culture of safety, efficiency, and continuous improvement within the Maintenance department
• Health & Safety:
• Adhere to required SHE Policies and Safe Work Procedures at all times
• Monitor Safe Work Practices and wearing of clean and correct PPE prescribed for all work areas
• Ensure health and safety policies are complied with
• Perform risk analysis on new equipment/processes / before affecting repairs or performing maintenance
• Assist in Conducting regular performance evaluations and providing ongoing training and development opportunities for the team
• Plant Performance and Monitoring:
• Assist in the implementation and execution of a preventive maintenance program to ensure the reliability and longevity of equipment
• Assist in Monitoring and analyzing equipment performance metrics, identifying areas for improvement and implementing solutions
• Collaborate with production and quality control teams to address maintenance-related issues affecting production efficiency and product quality
• Maintenance Processes and Procedures:
• Assist in Developing and refining maintenance processes and procedures to optimize workflow and minimize downtime
• Assist in Implementing best practices in maintenance management to enhance equipment reliability and reduce operational costs
• Scheduled and Preventative Maintenance:
• Assist in Carrying out inspections of the facilities to identify and resolve issues
• Assist in Preparing/reviewing Installation, stage stage-wise inspection protocol for installing any new batch of equipment and machinery
• Assist in Performing troubleshooting to solve minor repair issues
• Assist in Developing schedule and delegate tasks to meet maintenance schedule
• Assist in Overall Preventive / Corrective / Breakdown maintenance and associated improvement activities of Plant Equipment and apparatus (Mechanical / Electrical & C&I) to ensure smooth running of the process with availability & reliability
• Ensure compliance with industry standards, regulations, and safety protocols
• Project Management and Coordination:
• Assist in Planning and coordinating maintenance projects, including equipment upgrades, installations, and modifications
• Assist in Collaborating with cross-functional teams to ensure seamless execution of maintenance-related projects
• Project Documentation:
• Assist in Maintaining comprehensive documentation for all maintenance-related projects
• Include project plans, timelines, resource allocation, and post-project evaluations
• Troubleshooting and Problem Resolution:
• Assist in Leading troubleshooting efforts for equipment malfunctions and breakdowns
• Assist in Implementing root cause analysis techniques to identify and address underlying issues
• Work closely with maintenance technicians to provide technical expertise and guidance
• Documentation and Record Keeping:
• Assist in Maintaining Maintenance Procedures
• Assist in Updating, and maintaining comprehensive documentation for all maintenance procedures, ensuring clarity and accuracy
• Assist with Collaborating with maintenance technicians and engineers to capture best practices and standard operating procedures
• Record Keeping for Equipment Maintenance:
• Assist with maintaining a systematic record-keeping system for all equipment maintenance activities
• Document equipment repairs, replacements, and modifications, including details such as date, time, and personnel involved
• Compliance Documentation:
• Ensure that all maintenance activities adhere to regulatory standards and compliance requirements
• Maintain records and documentation to demonstrate compliance with safety, environmental, and industry regulations
• Inventory Management Documentation:
• Assist in maintaining accurate records for spare parts and inventory related to maintenance
• Assist in Maintaining system for tracking stock levels, reorder points, and usage patterns
• Equipment Manuals and Documentation:
• Assist in maintaining manuals, schematics, and technical documentation for all plant equipment
• Ensure easy access to equipment documentation for troubleshooting, repairs, and training purposes
• Training Records:
• Assist in Maintaining records of training sessions for maintenance personnel, including topics covered, dates, and participants
• Assist in Maintaining a system for tracking ongoing professional development and certification requirements for the team
• Work Order Documentation:
• Maintain the system for creating and managing Job Cards for routine and corrective maintenance tasks
• Assist in Recording details of Job Cards, including task descriptions, time taken, and materials used
• Root Cause Analysis Documentation:
• Assist with documenting the results of root cause analyses conducted for equipment failures or malfunctions
• Assist in Recording corrective actions taken to prevent the recurrence of identified issues
• Performance Metrics and Reporting:
• Assist in Maintaining a system for recording and reporting key performance indicators related to maintenance activities
• Provide regular reports on equipment uptime, maintenance costs, and other relevant metrics to the management team
• Data Security and Confidentiality:
• Maintain / Implement measures to ensure the security and confidentiality of maintenance records and documentation
• Adhere to data protection policies and procedures to safeguard sensitive information
• Continuous Improvement Documentation:
• Assist in documenting and tracking continuous improvement initiatives within the Maintenance department
• Assist in Recording the outcomes of improvement projects and use the data to enhance future maintenance processes
• Auditing and Inspection Documentation:
• Assist in Preparing and maintaining documentation required for internal and external audits related to maintenance practices
• Assist in collaborating with audit teams to provide necessary records and evidence of compliance
• Assist in Conducting Internal Audits within the Maintenance department for spot checks
• Collaboration with Other Departments:
• Work closely with other departments such as Quality Control, Production, and Safety to ensure seamless integration of documentation processes.
• Collaborate on cross-functional initiatives that require shared documentation and record-keeping efforts
• Service Management System:
• Assist in Managing the electronic document management system to enhance accessibility, version control, and overall efficiency in documentation and record keeping
• General:
• Monitor expenses and assist with the record-keeping of the budget of the maintenance department
• Assist with monthly and annual maintenance budget, purchase requisition, and monitor the inventory of spare parts (inventory analysis) and support procurement department by providing technical pecifications/recommendations for Spare parts and consumables in time to eliminate downtime of the equipment/batch of production
• Assist with all breakdown repairs on other equipment as instructed by Management
• Maintaining of Statutory compliances as per Government Norms during project execution and normal operation of plant
• Respond to emergency calls for maintenance
• Manage relationships with contractors and service providers
• Perform any additional ad hoc tasks as and when required by applicable Management

Requisites

• Grade 12 (NQF 4)
• Bachelor's degree and/or Diploma in Mechanical Engineering, Industrial Maintenance, or a related field
• At least 3 - 5 years of proven experience as a qualified Artisan in an FMCG processing and manufacturing environment
• Familiarity with industry regulations and safety standards
• In-depth experience and knowledge of maintenance best practices, and preventive maintenance
• Namibian Citizen
• Proficient in English (spoken and written) being bilingual will be advantageous
• Valid Code BE driver’s license
• Willing and able to work alternating day/night shifts, alternating weekends and on Public Holidays as and when required

Notes

• Only shortlisted applicants will be contacted
• The Company is an equal opportunity Employer and offers a comprehensive market related package

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae
• Certified Copies of Qualifications
• Certified Copies of Identification Documents

2. Application

• Send your Documentation to Human Resources at HRsalaries@npi.com.na with the Subject line “Assistant: Maintenance Manager”
• Indicate the source of this job post: working.co.na