Assistant: Maintenance Manager

Namib Poultry

Namib Poultry is recruiting an Assistant: Maintenance Manager, to be based in Windhoek, Namibia.
  • Responsible for the overall assistance to management of the day-to-day maintenance activities and processes within the Processing Plant
  • To ensure optimal plant performance, monitor and assess equipment, and coordinate maintenance projects to maximize efficiency and minimize downtime
  • Team Leadership and Management:
  • Assist in leading, motivating, and managing a skilled team of maintenance professionals
  • Assist in Supervising staff
  • Foster a culture of safety, efficiency, and continuous improvement within the Maintenance department
  • Health & Safety:
  • Adhere to required SHE Policies and Safe Work Procedures at all times
  • Monitor Safe Work Practices and wearing of clean and correct PPE prescribed for all work areas
  • Ensure health and safety policies are complied with
  • Perform risk analysis on new equipment/processes / before affecting repairs or performing maintenance
  • Assist in Conducting regular performance evaluations and providing ongoing training and development opportunities for the team
  • Plant Performance and Monitoring:
  • Assist in the implementation and execution of a preventive maintenance program to ensure the reliability and longevity of equipment
  • Assist in Monitoring and analyzing equipment performance metrics, identifying areas for improvement and implementing solutions
  • Collaborate with production and quality control teams to address maintenance-related issues affecting production efficiency and product quality
  • Maintenance Processes and Procedures:
  • Assist in Developing and refining maintenance processes and procedures to optimize workflow and minimize downtime
  • Assist in Implementing best practices in maintenance management to enhance equipment reliability and reduce operational costs
  • Scheduled and Preventative Maintenance:
  • Assist in Carrying out inspections of the facilities to identify and resolve issues
  • Assist in Preparing/reviewing Installation, stage stage-wise inspection protocol for installing any new batch of equipment and machinery
  • Assist in Performing troubleshooting to solve minor repair issues
  • Assist in Developing schedule and delegate tasks to meet maintenance schedule
  • Assist in Overall Preventive / Corrective / Breakdown maintenance and associated improvement activities of Plant Equipment and apparatus (Mechanical / Electrical & C&I) to ensure smooth running of the process with availability & reliability
  • Ensure compliance with industry standards, regulations, and safety protocols
  • Project Management and Coordination:
  • Assist in Planning and coordinating maintenance projects, including equipment upgrades, installations, and modifications
  • Assist in Collaborating with cross-functional teams to ensure seamless execution of maintenance-related projects
  • Project Documentation:
  • Assist in Maintaining comprehensive documentation for all maintenance-related projects
  • Include project plans, timelines, resource allocation, and post-project evaluations
  • Troubleshooting and Problem Resolution:
  • Assist in Leading troubleshooting efforts for equipment malfunctions and breakdowns
  • Assist in Implementing root cause analysis techniques to identify and address underlying issues
  • Work closely with maintenance technicians to provide technical expertise and guidance
  • Documentation and Record Keeping:
  • Assist in Maintaining Maintenance Procedures
  • Assist in Updating, and maintaining comprehensive documentation for all maintenance procedures, ensuring clarity and accuracy
  • Assist with Collaborating with maintenance technicians and engineers to capture best practices and standard operating procedures
  • Record Keeping for Equipment Maintenance:
  • Assist with maintaining a systematic record-keeping system for all equipment maintenance activities
  • Document equipment repairs, replacements, and modifications, including details such as date, time, and personnel involved
  • Compliance Documentation:
  • Ensure that all maintenance activities adhere to regulatory standards and compliance requirements
  • Maintain records and documentation to demonstrate compliance with safety, environmental, and industry regulations
  • Inventory Management Documentation:
  • Assist in maintaining accurate records for spare parts and inventory related to maintenance
  • Assist in Maintaining system for tracking stock levels, reorder points, and usage patterns
  • Equipment Manuals and Documentation:
  • Assist in maintaining manuals, schematics, and technical documentation for all plant equipment
  • Ensure easy access to equipment documentation for troubleshooting, repairs, and training purposes
  • Training Records:
  • Assist in Maintaining records of training sessions for maintenance personnel, including topics covered, dates, and participants
  • Assist in Maintaining a system for tracking ongoing professional development and certification requirements for the team
  • Work Order Documentation:
  • Maintain the system for creating and managing Job Cards for routine and corrective maintenance tasks
  • Assist in Recording details of Job Cards, including task descriptions, time taken, and materials used
  • Root Cause Analysis Documentation:
  • Assist with documenting the results of root cause analyses conducted for equipment failures or malfunctions
  • Assist in Recording corrective actions taken to prevent the recurrence of identified issues
  • Performance Metrics and Reporting:
  • Assist in Maintaining a system for recording and reporting key performance indicators related to maintenance activities
  • Provide regular reports on equipment uptime, maintenance costs, and other relevant metrics to the management team
  • Data Security and Confidentiality:
  • Maintain / Implement measures to ensure the security and confidentiality of maintenance records and documentation
  • Adhere to data protection policies and procedures to safeguard sensitive information
  • Continuous Improvement Documentation:
  • Assist in documenting and tracking continuous improvement initiatives within the Maintenance department
  • Assist in Recording the outcomes of improvement projects and use the data to enhance future maintenance processes
  • Auditing and Inspection Documentation:
  • Assist in Preparing and maintaining documentation required for internal and external audits related to maintenance practices
  • Assist in collaborating with audit teams to provide necessary records and evidence of compliance
  • Assist in Conducting Internal Audits within the Maintenance department for spot checks
  • Collaboration with Other Departments:
  • Work closely with other departments such as Quality Control, Production, and Safety to ensure seamless integration of documentation processes.
  • Collaborate on cross-functional initiatives that require shared documentation and record-keeping efforts
  • Service Management System:
  • Assist in Managing the electronic document management system to enhance accessibility, version control, and overall efficiency in documentation and record keeping
  • General:
  • Monitor expenses and assist with the record-keeping of the budget of the maintenance department
  • Assist with monthly and annual maintenance budget, purchase requisition, and monitor the inventory of spare parts (inventory analysis) and support procurement department by providing technical pecifications/recommendations for Spare parts and consumables in time to eliminate downtime of the equipment/batch of production
  • Assist with all breakdown repairs on other equipment as instructed by Management
  • Maintaining of Statutory compliances as per Government Norms during project execution and normal operation of plant
  • Respond to emergency calls for maintenance
  • Manage relationships with contractors and service providers
  • Perform any additional ad hoc tasks as and when required by applicable Management
  • Grade 12 (NQF 4)
  • Bachelor's degree and/or Diploma in Mechanical Engineering, Industrial Maintenance, or a related field
  • At least 3 - 5 years of proven experience as a qualified Artisan in an FMCG processing and manufacturing environment
  • Familiarity with industry regulations and safety standards
  • In-depth experience and knowledge of maintenance best practices, and preventive maintenance
  • Namibian Citizen
  • Proficient in English (spoken and written) being bilingual will be advantageous
  • Valid Code BE driver’s license
  • Willing and able to work alternating day/night shifts, alternating weekends and on Public Holidays as and when required
  • Only shortlisted applicants will be contacted
  • The Company is an equal opportunity Employer and offers a comprehensive market related package
How to Apply
1. Documentation
  • Cover Letter
  • Curriculum Vitae
  • Certified Copies of Qualifications
  • Certified Copies of Identification Documents
2. Application
  • Send your Documentation to Human Resources at with the Subject line “Assistant: Maintenance Manager”
  • Indicate the source of this job post:
This vacancy is no longer accepting applications


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