Benefits & Financial Services Administrator

Duties

• Responsible for coordinating the Benefits and Financial aspects of the human Capital Department
• Key Performance Areas (KPAs)

 Benefits Administration

• Pension Fund:
• Receive and submit amendments to benefit statements/beneficiary nomination forms to RFS to update member records
• Responsible for the submission of new member and withdrawal forms to RFS for processing
• Medical Aid Fund:
• Responsible for receiving member application forms to register and remove dependants in line with Bankmed in conjunction with Payroll
• Submit monthly medical aid recon to service provider and to Finance Department for payment by the 7th of each month
• Social Security:
• Verify information with Social Security Commission in respect of member data and deductions
• Effectively deal with submissions of new appointed staff, claims, terminations and all relevant queries from both staff and Social Security
• Employee Compensation:
• Responsible for dealing with claims with regard to accidents at work
• Responsible for keeping track of unresolved claims/submission of various forms/refunds from Social Security Commission
• Unpaid Sick Leave and Maternity Leave Administration:
• Ensure applications are done according to policy
• Ensure unpaid sick leave and maternity leave is captured in accordance to Social Security Act
• Group Life Cover, Spousal Cover And Family Life Cover:
• Effectively deal with claims upon death of a staff member/child/spouse
• Responsible for the submission of the Group Life letter to staff members as requested

Long Service Awards

• Distribution of certificates
• Responsible for the annual review and implementation of the Employment Terms and Conditions policy

Human Capital Budget And Expenditure

• Responsible to compile all budget provisions and monthly reconciliation of HC budget
• Preparation of all HC purchase requests and administration thereof on SAP
• Investigating qualitative and quantitative discrepancies between goods ordered and goods received
• Responsible for attending to queries from business unit and vendors with reference to purchase orders and receipts of goods
• Vendor Onboarding: Assist with the vendor on boarding process

Employee Performance Review Administration

• Assist with the publishing of Performance Contracts and assessments of employees
• Assist employees with ESS related queries regarding the PD process

Santam Legal Access

• Effectively deal with all relevant queries from both staff and Santam
• Responsible for the registration of newly appointed staff to Santam

General

• Must be prepared/willing to do any other reasonable and lawful instruction/task and ensure that it is normally carried out on time and correct
• Ensure proper record keeping, knowledge of systems and procedures, and timeous completion of all correspondence to clients
• Establish professional business relationships and conduct regular engagements with external stakeholders

Requisites

• Experience/Knowledge & Skills:
• At least 5 years working experience good planning and organizing skills
• Good communication skills, both written and verbal
• Computer literate (Word, PowerPoint, Excel)
• Excellence interpersonal skills and ability to interact well with people from all walks of life
• Ability to treat confidential information in a responsible manner
• The person should have adequate knowledge of the systems and procedures that apply to this post to carry out his tasks efficiently
• Matric (Grade 12)
• Diploma in office administration will be an advantage
• Core Competencies:
• Working with People
• Adhering to principles & values
• Persuading and Influencing
• Presenting and Communicating Information
• Planning and Organizing
• Delivering Results and Meeting Customer Expectations
• Following Instructions and Procedures

Notes

• Only shortlisted applicants will be contacted