Executive Assistant

Description

• The purpose of this position is to provide secretarial and administrative support to the General Managers and managers within the divisions
• NAMFISA is an equal opportunity employer and invites competent & suitably qualified candidates to apply for the following position:
• PATERSON JOB GRADE: C2
• DIVISION: FINANCE AND ADMINISTRATION & ICT DIVISIONS
• THE POSITION REPORTS TO THE GENERAL MANAGERS: FINANCE AND ADMINISTRATION & INFORMATION AND COMMUNICATION TECHNOLOGY

Duties

• Schedules and confirms appointments, meetings for the General Managers (diary management)
• Manages GMs workload, acts as a gatekeeper and follow-up on meetings
• Works closely with the GMs to ensure that all projects and activities are up to date
• Ensures relevant managers produce monthly/annual/quarterly management or board reports
• Coordinates and arranges all internal and external meetings, liaise with attendees to check availability and confirm attendance
• Prepares material for meetings
• Creates and maintains an electronic and manual filing system for easy reference and ensures the security of information
• Keeps up to date with developments in the relevant field locally and internationally and recommends or executes changes accordingly

Requisites

• Bachelor’s degree in office management/administration/Secretarial Studies
• 3-4 years secretarial/administrative experience at Executive level
• OR
• Diploma in Office Management/Administration/Secretarial Studies with 5-6 years secretarial/administrative experience at Executive level
• OR
• Certificate in Office Management/ Administration/ Secretarial Studies with 8-10 years secretarial/administrative experience at Executive level
• Extensive computer literacy e.g. Microsoft Office
• Knowledge of:
• NAMFISA functions and activities
• NAMFISA systems, policies and procedures
• Organisational Culture
• Microsoft Office products
• In-depth knowledge of office administration
• Secretarial duties
• Calendar management
• Skills:
• Administration
• Filing and records management
• Stakeholder engagement
• Governance, risk management, compliance and information/knowledge management
• Quality assurance
• Continuous improvement
• Service delivery etiquette
• Travel administration
• Mail service

Notes

• Only shortlisted applicants will be contacted
• Remuneration: NAMFISA offers a market-related total cost to company package based on work experience and qualifications
• The package includes retirement and medical aid benefits
• ONLY persons with disabilities may apply via the National Disability as follows: Ms. M. Katjinamunene – magdelena.katjinamunene@mgepesw.gov.na OR Ms. M. Ndengu – maria.ndengu@mgepesw.gov.na
• As per Affirmative Action (Employment) Act, Act 29 of 1998, Namibian Citizens from disadvantaged groups and persons living with disabilities will receive preferential treatment and are encouraged to apply
• Please note that certified copies of qualifications and identification documents should be attached to your application
• No faxed applications will be accepted
• NAMFISA reserves the right not to make an appointment in this position
• We encourage energetic, dynamic and results-driven team players to forward their applications

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae
• Certified Copies of Qualifications
• Certified Copies of Identification Documents

2. Application

• Send your Documentation to Human Resources at hr@namfisa.com.na with the Subject line “Executive Assistant”
• Indicate the source of this job post: working.co.na