Vacancy

Executive Secretary

MVA Fund

MVA Fund is recruiting an Executive Secretary, to be based in Windhoek, Namibia.
Description
  • The MVA Fund invites applications from suitably qualified, experienced, and competent persons to join its workforce in the following position: Executive Secretary (Paterson Grade C2)
  • The successful candidate will be responsible for providing overall secretarial and administrative support to the Executive Management
  • Further, the incumbent will provide administrative duties in the whole Unit and serve as liaison between the Unit, and the institution as whole
Duties
  • Provide comprehensive, high-level secretarial and administrative support to the Executive Management, ensuring a seamless execution of daily tasks
  • Proactively manage and prioritize schedule, balance business-critical engagements with internal and external stakeholders
  • Manage and coordinate the Unit’s calendar and ensures timely preparations for meetings
  • Serve as the primary contact between the Unit and various business units, facilitating smooth communication and workflow
  • Attend to all logistical arrangements of the Unit and perform any other administrative function, including meetings, travel arrangements, and unit specific event management
  • Oversee the operational needs of the Unit which includes office supplies, refreshments and other resources
  • Organize a filing system to maintain confidential financial information and operational documents
  • Act as the key Administrator for meetings and internal committees, by preparing agendas, capturing minutes, and ensuring timely follow-ups on key action points
Requisites
  • Competencies and Skills Requirements:
  • Bachelor’s degree in office management, or equivalent qualification
  • Minimum three (3) years working experience as an Executive Secretary
  • OR
  • Administrative Officer for an Executive Management
  • Excellent computer skills i.e. Microsoft office package
  • Ability to handle confidential information
  • Problem-solving skills and adaptability
  • Good organizing skills
  • Good communication and interpersonal skills
Notes
  • Only shortlisted applicants will be contacted
  • Note: Shortlisted candidates will be subjected to competency assessments
  • Foreign qualifications to have them verified by the Namibian Qualifications Authority
  • The MVA Fund is an equal opportunity employer
  • Applications with certified copies of qualifications and comprehensive clearly marked, Manager Treasury should be directed to:
  • The MVA Fund Human Resources Unit
  • Motor Vehicle Accident Fund
  • Contact Person: Marlyn De Kock, Human Capital Generalist
  • Tel: (061) 289 7037
How to Apply
1. Documentation
  • Cover Letter
  • Curriculum Vitae
  • Certified Supporting Documents
2. Application
  • Send your Documentation to Chief Human Capital & Business Strategy at recruitment@mvafund.com.na with the Subject line “Executive Secretary"
  • Indicate the source of this job post: working.co.na
  • Closing Date: Friday, 11 October 2024 @ 12H00

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