Executive Secretary

Description

• Provision of a wide range of support services (administrative, secretarial, reception, and handling of confidential matters) to the Executive: Network Operations & Maintenance
• The incumbent exercises initiative and judgment when dealing with special assignments and is responsible for projecting a professional, customer-oriented approach to enhance the overall image when interfacing with both internal and external customers
• EXECUTIVE SECRETARY: NETWORK OPERATIONS & MAINTENANCE
• PATTERSON GRADE: B3

Duties

• Manages and co-ordinates diary (making appointments for clients/staff/meetings and follow up’s to confirm)
• Ensure that the Executive has relevant information to prepare timeously for meetings / respond timeously to issues directed at that office
• Deals with telephonic calls/queries and visitors by screening and routing them to the relevant source for assistance
• Sets up and maintains an efficient, accurate filing system for correspondence, reports, policies etc
• Assist with budget preparation, monitor expenditures
• Carry out procurement activities for departmental supplies and services where required and process invoices
• Assist the technical team in the planning and execution of CAPEX projects, focusing on materials acquisition and budget management
• Responsible for the tools audit, and record keeping
• Perform secretarial, reception and typing duties for the department in respect of meetings, correspondences, submissions, visitors etc. inclusive of follow-up of issues as agreed with the Executive
• Assists with presentation layout and design
• Co-ordinates the timeous submission of month-end and annual reports
• Assist customers and employees with necessary information when the Executive is unavailable
• Arrange travel and accommodation reservations for the department’s personnel
• Co-ordinates maintenance and upkeep of office equipment by liaising with ICT personnel or suppliers when appropriate
• Arrange departmental meeting

Requisites

• Grade 12 with an E in English (20 points in five subjects)
• Certificate in Secretarial studies, Office Administration, or related areas
• Three years secretarial experience
• Valid drivers ‘license (Code B) will be an added advantage
• Required Skills, Abilities & Knowledge:
• Excellent liaison and interpersonal skills
• Writing and reading skills
• Strong administrative and organizing skills
• Skills in filing

Notes

• Only shortlisted applicants will be contacted
• CENORED is an equal opportunity Employer and previously disadvantaged people are encouraged to apply
• Interested and qualified applicants are required to submit their applications to: The Senior Human Capital Officer
• Closing Date: Friday, 06 June 2025 @ 16h30

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae
• Certified Copies of Qualifications
• Certified Copies of Identification Documents

2. Application

• Send your Documentation to Human Resources at hr@cenored.com.na with the Subject line "Executive Secretary”
• Indicate the source of this job post: working.co.na