Executive Secretary To The Rector

Duties

• Managing the administration and daily functioning of the Rector
• Diary management and coordination including meetings and appointments
• Handling of telephone calls, emails and face-to-face queries from staffs and general public, ensuring high levels of diplomacy
• Handling a wide range of confidential Information requiring a dedicated level of confidentiality at all times
• Responsible for Human Resources Management and Administration
• Assisting with drafting of reports, communiques, and correspondence
• Responding to correspondence on behalf of the Rector
• Promoting synergy between the Rector office
• Governing Council, Institute departments, and Academic Staffs
• Liaise with Regulatory Bodies and other general stakeholders

Requisites

• Knowledge of TVET, Higher Education and Quality Assurance
• Effective Business Communication Skills; Intercultural Communication Skills
• Flexibility and a willingness to provide a support function are essential
• High Diplomacy and professionalism
• High command of English communication both in speaking and professional writing, Flexible to travel
• Places a high value on delivering excellent customer services throughout all aspects of work to both Internal and external clients
• Genuine ability to priorities and manage workload and adapt and accommodate high priority tasks, ensuring effectiveness in the role
• Ability to communicate with stakeholders and work together to achieve desired outcomes

Notes

• Only shortlisted applicants will be contacted
• Indicate the source of this job post: working.co.na
• For enquiries regarding the position, please contact: Tel: +264 81 7275 891; E: rector@daydreaminstitute.com
• No applications will be accepted after 12:00 of the 20th January
• No documents will be returned
• Date of assumption of duties: As soon as possible Application procedure
• Documents and application should be addressed to: The Office of the Rector, Human Resources Unit, DayDream Institute of Training and Skills Development, PO Box 22318, Windhoek, Namibia

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae, giving full details of work experience (if any)
• Certified copies of identification documents qualifications
• Academic records
• Grade 12 certificate

2. Application

• Send your Documentation to rector@daydreaminstitute.com with the Subject line “Executive Secretary To The Rector”