Executive Secretary

Road Fund Administration

RFA is recruiting an Executive Secretary, to be based in Windhoek, Namibia.
  • Responsible for providing secretarial, clerical, and administrative support to the Chief Executive Officer (CEO) in order to ensure that services are provided in a practical, timely, and efficient manner
  • Provide administrative support services to the CEO:
  • Manage all correspondence (incoming and outgoing) deal directly with the standard ones and ensure an effective flow of information
  • Minute takings at all EXCO and Management Meetings and meetings between the CEO, Management, and business community leaders when required
  • Provide office administration services:
  • Administer the office in terms of presentation, refreshments/tea/coffee arrangements, retrieval of information, arrangements for meetings, preparing documents for meetings, etc
  • Attend relevant meetings as well as other ad hoc meetings
  • Provide diary management services to the Chief Executive Officer:
  • Maintain the diary of the CEO
  • Provide record-keeping services:
  • Maintain a proper and up-to-date filling system for the CEO’s office
  • Maintain a contact details list of key stakeholders, Board, service providers, etc
  • Make travel, events, and functions management:
  • Make all travel and accommodation arrangements for the CEO and Board
  • Arrange meetings, functions, and events as required by the CEO and coordinate all aspects
  • Provide budget preparation and budget control services:
  • Compile annual budget for the office in consultation with the CEO
  • Maintain the budget of the office through control to curb under or over-expenses
  • Qualification Requirements:
  • A Diploma in secretarial studies or a relevant field (NQF Level 6).
  • A Bachelor’s Degree in Administration/Office Management would be an advantage.
  • Experience and special knowledge requirements:
  • A minimum of 5 years working experience with at least 3 years at a secretarial level of servicing management at a senior level
  • Skills and Attributes Requirements:
  • Computer literacy
  • Written and oral communication skills
  • Time Management skills
  • Typing skills
  • Diplomatic
  • Calm disposition
  • Dairy Management
  • Basic Financial Management
  • Only shortlisted applicants will be contacted
  • Indicate the source of this job post:
  • Candidates Enquiries: Ms. Lydia Mpinge on 061- 433 3038
  • Closing Date for applications: Wednesday,13th October 2023 at 17h00
  • Faxed applications will not be considered
  • All applications should be addressed to the Manager: Human Capital, Road Fund Administration, by the date and time shown above and accompanied by a cover letter, detailed Curriculum Vitae, employment reference, and particulars of the applicant’s current/previous employment
How to Apply
1. Documentation
  • Cover Letter
  • Curriculum Vitae
2. Application
This vacancy is no longer accepting applications


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