Executive Secretary

Description

• Responsible for providing secretarial, clerical, and administrative support to the Chief Executive Officer (CEO) in order to ensure that services are provided in a practical, timely, and efficient manner
• (PATTERSON JOB GRADE C2)

Duties

• Provide administrative support services to the CEO:
• Manage all correspondence (incoming and outgoing) deal directly with the standard ones and ensure an effective flow of information
• Minute takings at all EXCO and Management Meetings and meetings between the CEO, Management, and business community leaders when required
• Provide office administration services:
• Administer the office in terms of presentation, refreshments/tea/coffee arrangements, retrieval of information, arrangements for meetings, preparing documents for meetings, etc
• Attend relevant meetings as well as other ad hoc meetings
• Provide diary management services to the Chief Executive Officer:
• Maintain the diary of the CEO
• Provide record-keeping services:
• Maintain a proper and up-to-date filling system for the CEO’s office
• Maintain a contact details list of key stakeholders, Board, service providers, etc
• Make travel, events, and functions management:
• Make all travel and accommodation arrangements for the CEO and Board
• Arrange meetings, functions, and events as required by the CEO and coordinate all aspects
• Provide budget preparation and budget control services:
• Compile annual budget for the office in consultation with the CEO
• Maintain the budget of the office through control to curb under or over-expenses

Requisites

• Qualification Requirements:
• A Diploma in secretarial studies or a relevant field (NQF Level 6).
• A Bachelor’s Degree in Administration/Office Management would be an advantage.
• Experience and special knowledge requirements:
• A minimum of 5 years working experience with at least 3 years at a secretarial level of servicing management at a senior level
• Skills and Attributes Requirements:
• Computer literacy
• Written and oral communication skills
• Time Management skills
• Typing skills
• Diplomatic
• Calm disposition
• Dairy Management
• Basic Financial Management

Notes

• Only shortlisted applicants will be contacted
• Indicate the source of this job post: working.co.na
• Candidates Enquiries: Ms. Lydia Mpinge on 061- 433 3038
• Closing Date for applications: Wednesday,13th October 2023 at 17h00
• Faxed applications will not be considered
• All applications should be addressed to the Manager: Human Capital, Road Fund Administration, by the date and time shown above and accompanied by a cover letter, detailed Curriculum Vitae, employment reference, and particulars of the applicant’s current/previous employment

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae

2. Application

• Send your Documentation to recruitment@rfanam.com.na with the Subject line “Executive Secretary”