FTC Events Coordinator

Description

• Vacancy exists for a role of FTC Events Coordinator reporting to the Manager Corporate Communication
• The successful incumbent is responsible for effective and efficient event coordination services and assisting the corporate communication in executing and implementing their strategic objectives

Duties

• Adhering to all Health, Safety and Environmental (HSE) policies and procedures
• Maintaining and improve safety, health and environmental standards and practices
• Establishing and maintaining relationships with vendors to ensure smooth planning of events and visits
• Taking full accountability for events and visits and lock down day-of logistics
• Developing event content/materials and work with graphic designer to produce quality work
• Liaising with the Manager Corporate communication and prepare corporate communication material needed for visits and events
• Coordinating and execution of all high official and corporate visits and events
• Handling the day-to-day administration of events and programs, including order placements, travel accommodation planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution
• Complying with all national and international protocols for high official visits and events
• Coordinating activities with external parties to ensure planning event details and aspects, including seating, of guests’ arrangement in accordance with the appropriate protocols
• Recommending alternative measures to continuously reduce operational costs
• Taking accountability for own development and manage own work activities to achieve the overall performance and objectives of the company
• Identifying and implement business process improvements within area of responsibility

Requisites

• 3-year National Diploma (NQF Level 6) in: Communication / Public Relations/Marketing or Events Management or Related discipline
• Five (5) Years’ experience in Public Relation or Event coordination in Corporate Environment
• Code B (8) Driving License
• Required Skills:
• Facilitation and presentation skills
• Planning and organizing skills
• Interpersonal and Communication skills
• Able to design and develop training content
• Advance computer literacy (Software Packages, Microsoft Office Package, SAP, Learner Management systems)
• Basic Report writing skills
• Ability to remain calm under pressure and maintain a customer-service mindset

Notes

• Only shortlisted applicants will be contacted
• Please take note that the recruitment process will be subjected to assessments (if necessary) which will form part of the selection process