Leasing Manager

Description

• Oversees the Oryx Leasing functions, including the control and management of leasing agreements and related documentation. Assists in the resolution of difficult and complex lease negotiations. Finding new and exciting tenants to grow the assets. Ensures that established policies, procedures, and legal requirements are followed. Trains and directs junior personnel in the leasing environment. Ensures that all leasing services are delivered professionally and efficiently
• Accountable for identifying and concluding leasing transactions. and value adding leasing transactions for new retail, commercial. offices, residential as well as relocations, enlargements, reductions, closures, and renewals of the aforesaid

Duties

New business

• In discussion with the Portfolio Manager, identifying new tenancies and opportunities
• Discuss and negotiate new lease agreements with new tenants in the retail, commercial and office industry
• Develops related budgets, oversees leasing contracts, procures services
• Provide support to the Portfolio Managers when required

Renewal of current lease agreements

• Discuss and negotiate renewals with tenants in the entire portfolio based on the agreed budget
• Liaising with tenants, Portfolio Manager and management to complete any area change requests for leasing activity that require a unit and/or an area change

Leasing administration

• Drafting offers to lease, lease agreements, addenda, cancellation agreements, cessions and assignments and any supporting leasing documentation timeously and accurately
• Liaising with management to obtain lease approvals
• Responsible for lease administration as assigned. Keeps tenant records, deposit and lease fees accounts accurate and current. Completes related reports, summaries, and records and performs related clerical duties
• Interpretation and data entry of new leases into MDA, for lease information, recurring billing, and logging information in a timely manner with a focus on accuracy and continuity
• Interpretation and data entry of new leases into MOA of ancillary documentation, such as renewals, amendments, addendums, and terminations in a timely manner with a focus on accuracy and continuity
• Working with Portfolio managers to ensure that the leasing activity is recorded accurately and in a timely manner which supports Oryx's report requirements
• To regularly communicate and follow up with tenants with regards to outstanding documentation including FIA documentation
• Assist tenants, Portfolio Managers and Asset management to resolve all complex tenant leasing queries
• Keep all tenant files and filing systems updates
• Update and amend standard lease documentation in accordance with legislative amendments and enactments Initial invoicing of lease fees and deposits
• Performing lease audits on all lease documentation to ensure all lease documentation are correctly signed and is legally enforceable
• Preparing, compiling. and sending monthly lease reports for OPCO and Manco
• Management of leasing administrator by checking all loading of all leasing documentation, lease fees and deposits loaded on MDA
• Checking all leasing documentation

Requisites

• Strong sales background in the commercial real estate environment, preferable in the retail leasing environment
• Bachelor Of Land and Property Development Management
• 5 - 7 Years Property Management experience in a managerial leasing role
• Strong project/organizational skills. Ability to think solution driven and out of the box
• Computer literate, specifically in Microsoft Office and especially MS Excel, MDA knowledge would be an added advantage
• Good interpersonal, communication and negotiation skills
• Namibian citizen
• Valid Driver's license

Notes

• Only shortlisted applicants will be contacted
• Indicate the source of this job post: working.co.na
• Candidates not meeting the minimum requirements will not be considered
• All applicants are subject to ITC and credit screenings, therefore by applying for this position the applicant automatically consents to such screenings
• This is not a comprehensive job specification and may be changed at any given time

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae

2. Application

• Send your Documentation to hr@oryxprop.com.na with the Subject line “Leasing Manager”