Office Administrator

Description

• To ensure that all relevant Office administrative functions is attended to, within the department

Duties

• Switchboard Function + Front Office Reception:
• Oversee the Switchboard position to receive all incoming calls and re-direct same to appropriate extensions
• Oversee the Switchboard position to Ensure timeous communication and/or distribution of messages, faxes, parcels, and inter-office mail
• Oversee the Switchboard position to Maintain an internal register of contact details and extension numbers
• Oversee the Switchboard position to Access control and housekeeping of the Front-office Reception area
• Oversee the Switchboard position to Receive and direct visitors appropriately
• Issue of petty cash monies with the corresponding voucher signed for as and when required
• Issue / Stock Control of office stationery
• Issue of refreshments for Admin Office and Boardrooms
• Co-ordinate Duty Driver's Daily Delivery and Collection Schedule
• Oversee the Switchboard position to Maintain Boardroom booking diaries
• Oversee the Switchboard position to Preparation of Boardrooms for scheduled meetings (setting up and refreshments)
• Data Capturing and Processing:
• Process Weekly Clocking Report
• Management Reports
• Packaging Waste
• Accpac Orders and processing thereof
• General:
• Relief function for Switchboard / front office reception as and when required
• Assist with general administrative tasks in other departments as and when required
• Travel Arrangements
• Budget
• Carry out Ad Hoc tasks as and when given by management

Requisites

• Grade 12 (NQF 4)
• Four (4) year's previous administrative work experience
• Fully computer literate (All MS Office Suites with advanced Excel)
• Namibian citizen
• Proficiency in English, being bilingual will be an advantage
• Valid Code BE driver’s license & own reliable transport

Notes

• Only shortlisted applicants will be contacted
• The Company is an equal opportunity Employer and offers a comprehensive market related package

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae
• Certified Copies of Qualifications
• Certified Copies of Identification Documents

2. Application

• Send your Documentation to Human Resources at HRsalaries@npi.com.na with the Subject line “Office Administrator”
• Indicate the source of this job post: working.co.na