Operations Controller (m/f)

Duties

Health Safety and Environment (HSE)

• Assist Operations Manager with the implementation of HSSE Management system
• Record and Report unsafe practices/conditions in the office and when visiting depots
• Conduct safety observations & Participate in Safety Meetings

Inventory Control and Management

• Conduct daily Stock review and balancing for Downstream
• Ensure depots conduct daily stock processing and reconciling
• Coordinate daily Physical inventory processing on TMS and CBS for Downstream depots
• Review, Monitor and scrutinize product Loss/Gain movements daily for Infra and Downstream Depots
• Monitor and Control physical Movements and documentation for Other Oil Companies (OOC)
• Monitor and Control physical Movements and documentation for all Bonded Warehouses
• Balance and sign off overall Monthly Stock-Register for all depots
• Assist with the Co-coordinating of supply to Hangana and Seawork and other Consignment Depots
• Ensure Depot produce Daily Physical inventory data for Dashboard reporting and that they submit Dashboard reports to Stock accountant on a daily basis
• Compile monthly Throughput, Loss-Gain and Stock-KPI reports for Downstream and submit to Operations Manager
• Analyze Outbound and Inbound variations and compile statistical report to Operations Manager
• Scrutinize Oil loss report for the all depots
• Perform Overall Month-end Close-off for Stocks for all facilities
• Ensure that all deadlines with regard to month-ends are met including participating oil companies transactions

Business Control and Operational Excellency

• Compile and agree weekly Storage and Handling volume for recoveries and that this is submitted to Finance for accounting
• Review OPEX transactions to help Operations Manager track depot costs
• Implement and ensure Downstream depots maintain a sound Filing System for the all Stock and HSE transactions and documentation
• Conduct regular Review of the physical inventory item journals that are processed on NAVISION to ensure accuracy
• Review Stock Audit report from internal auditing team and coordinate feedback and review with the depots
• Sign-off Hosting (S&H) invoices for third part depots
• Ensure PBI output matches with TMS
• Assist Operations Manager on the KPI analysis as per PBI
• Ensure Vessel declarations are done on time and submit relevant documents and reports to Agents for this declaration. All documents to be submitted within 7 days after vessel discharge
• Perform other administrative activities to support the Operations Manager as directed
• Conduct periodic internal control checks on TMS and E-Puma to ensure compliance with Puma Physical inventory standards
• Be the Custodian of the outbound seals and keep register for both incoming and outgoing seals

Other Administrative Support Functions

• Be one of the Operations Super user for TMS and E-Puma where you will Monitor and pro-actively engage IT Department/TMS whenever System problems are experienced
• Support the Operations Manager in building a culture of operational excellence within the Operations team by providing coaching and mentoring of individual team members
• Assist Operations Manager with Ad-hoc on-the-job training for staff on subjects relating to your role

Requisites

• The incumbent must meet the following basic requirements of the position:
• Sound knowledge of stock accounting process and system
• Be able to communicate at all levels internally and externally
• Capable of time management
• Must be able to plan and organize
• Able to work independently and with minimum Supervision
• Must actively take part in HSSE management activities
• Must have knowledge of business principles
• Computer skills is essential
• Must be able to cope under pressure
• Grade 12
• University Diploma or Degree preferably in Logistics, Business, Marketing or Accounting
• Experience:
• Possess a sound knowledge and on the job experience in Depot operation
• At least 3 year of experience in similar position preferably in Stocks management. Ability to work independently and with diverse teams
• Experience in Oil Industry is preferable
• Skills:
• Ability to generate and interpret stock reports
• Interpersonal skill and ability to lead others is preferred
• Computer Skills, especially Word/Excel/ PowerPoint
• Customer-centric
• Language: English
• Good command of English both written and spoken is required
• Competencies:
• Knowledge of Stock control process is crucial
• Understanding of Transport system is preferred
• Ability to lead others is an advantage
• Understanding of HSSE system
• Knowledge of Depot Operations
• Understanding of product Quality
• Good Communication Skills
• Teamwork oriented
• Driving skills is an advantage

Notes

• Only shortlisted applicants will be contacted