Personal Assistant/Secretary

Description

• To provide operational support to the Executive and Management by planning, coordinating and managing administrative business activities in order to assist management to fulfil its mandate for Nedbank
• Reporting to – Chief Operating Officer & Chief Risk Officer

Duties

• Manage the Executives calendars and set up meetings
• Plan and Optimize time and resource allocation through effective diary management
• Build trust by maintaining integrity and open communication
• Compile multiple monthly committee meeting packs
• Take minutes of committee meetings and distribute
• Proactively compile action items list out of meetings and management
• Manage communication between internal and external stakeholders and ensure documentation and correspondence meets professional and compliance standard
• Plan and co-ordinate internal and external stakeholders' interactions through effective meeting co-ordination and events planning
• Ensure travel arrangements are planned, executed and booked timeously within company policy
• Ensure all calls are answered timeously in a professional & friendly manner and are appropriately routed and screened
• Maintain discretion and confidentiality at all times by adhering to the Nedbank's values
• Manage records by capturing, screening and storing correspondence data and responses
• Assist the department in minimizing risks by complying with the relevant policies, procedures and standards within your area of responsibility
• Assist with general office administration

Requisites

• Operational Knowledge of MS Office Programmes
• Initiating Action
• Strong communication (Verbal & Written) and Interpersonal skills
• Outstanding Organisational planning and time managements skills
• Discretion and confidentiality
• Essential Qualifications - NQF Level
• Matric/Grade 12/National Senior Certificate
• Preferred Qualification:
• Preferably a Secretarial Certificate/Diploma
• Minimum Experience Level
• Must have 5 Years experience as Senior Personal Assistant
• Must have 3 years Secretarial experience
• Must have completed Grade 12 (25 points)
• Technical/Professional Knowledge:
• Microsoft Office
• Relevant regulatory knowledge
• Cluster Specific Operational Knowledge
• Business terms and definitions
• Governance, Risk and Controls
• Administrative procedures and systems
• Data analysis
• Relevant software and systems knowledge
• Banking procedures
• Business writing skills
• Behavioural Competencies
• Earning Trust
• Communication
• Collaborating
• Customer Focus
• Planning and Organizing
• Work Standards

Notes

• Only shortlisted applicants will be contacted