Project Assistant – Fixed Term

Description

• PROJECT ASSISTANT (12 MONTHS): STRATEGY, PROJECTS AND TRANSFORMATION (S1)

Duties

• The Project Assistant reports to the Project Lead for the Instant Payment Solution within the Strategy, Project, and Transformation Department
• The objective of the Project Assistant is to assist the Project Lead with the day-to-day operational aspects of the Instant Payment Project, which is a great opportunity to work on a novel project for the Bank
• Collaborate with all project stakeholders (e.g. Steering Committee, Project Manager, Management Committee, Industry etc.) to research and draft key policy documents required for approval and/or endorsement
• These documents may include plans, risk assessments, scenario assessments, marketing and adoption strategies, and technical specifications and rules
• Assist the Project Lead in running the day-to-day administrative operations of the project, ensuring a well-organized and efficient work environment
• This includes managing office supplies, equipment, and facilities to support the project
• Maintain and organise project-related documents, correspondence, and records
• Ensure that all documentation is accurate, up-to-date, and easily accessible to the team
• This may involve digital filing systems and physical documentation as needed
• Assist in scheduling and coordinating meetings, both internal and external, related to the Instant Payment Project
• Prepare meeting agendas, distribute materials, and record meeting minutes as necessary
• Ensure that follow-up actions are tracked and completed
• Serve as a point of contact for communication between the project, stakeholders, and external parties. Manage email correspondence, phone calls, and other forms of communication to ensure efficient and timely responses
• Provide logistical support for project-related matters, such as payments of services rendered to the project, workshops, conferences, or training sessions
• Arrange travel and accommodations for team members when necessary
• Manage expense reports and budgets related to these activities
• Prepare various memorandum and submissions regarding budgets, payments and procurement in line with the Bank’s policies and procedures
• Any other duties as directed by the supervisor

Requisites

• Relevant bachelor's degree in IT, Computer Science, Office Administration, Paralegal, Business Administration and/or Accounting or any other relevant degree
• Experience in the implementation of large-scale projects and programmes
• Understanding of corporate governance, compliance, and business and organizational development
• Strong organizational, communication, and interpersonal skills
• Technology savviness and innovation inclined
• Strong administrative skills and process skills with a strong ability to follow up and follow through (advanced), including effective time management, organizing and record-keeping skills
• Digital literacy
• Excellent Communication skills, both written and verbal, including minute-taking and report writing
• Proficient numerical and budget development and management skills
• Ability to work under pressure and exercise proactiveness and resilience
• Handling of sensitive information with discretion and maintaining confidentiality

Notes

• Only shortlisted applicants will be contacted
• People with disabilities are encouraged to apply