National Housing Enterprise

National Housing Enterprise is recruiting a Secretary/Receptionist, to be based in Keetmanshoop, Namibia.
  • The incumbent will report directly to the Regional Manager -South, Keetmanshoop, will perform a variety of office support and secretarial duties and serve as contact / liaison person between branches and Head Office
  • Promote image and credibility of the company by receiving visitors with courtesy and in accordance with general protocol
  • Maintains good working relationship with colleagues / users and clients
  • Operates telephone switchboard by receiving phone calls and directing them to right people
  • Takes messages when staff are not responding to phones calls or when in meetings
  • Receives hand delivered mails from outside, signs out, sorts, and distributes to right people
  • Handle client enquiries and refer them to relevant staff
  • Arranges for couriers to collect outgoing mails
  • Maintains the Regional Manager’s diary by scheduling appointments and arranging meetings
  • Performs all secretarial duties for the Regional Manager
  • Maintains an efficient and accurate filling system for the safe custody, correspondence, documents, reports, and policies
  • Handles purchase order / requisition for the Regional Manager and department staff in respect of travel and accommodation
  • Keep track on the Regional Manager’s activities in his / her absence
  • Perform relief duties on behalf of the Customer Care Agents as and when required
  • Knowledge:
  • Knowledge of branch and office procedures
  • Skills and Behavioural Competencies:
  • Planning and administrative skills.
  • Minute taking skills.
  • Telephone etiquette.
  • Computer literate (MS Word, Excel, Outlook).
  • Interpersonal and communication skills
  • Listening skills
  • Minimum Education and Experience Requirements:
  • An appropriate National Diploma in Information
  • Administration / Secretarial or equivalent
  • 2 years’ experience in Secretarial environment
  • Only shortlisted applicants will be contacted
How to Apply
1. Documentation
  • Cover Letter
  • Curriculum Vitae
2. Application
  • Send your Documentation to with the Subject line “Secretary/Receptionist”
  • Applications should be addresses to:
  • The Chief Executive Officer
  • Attention: Acting Executive: Human Capital & Strategy
This vacancy is no longer accepting applications


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