Sourcing Specialist (Finance Department)

Description

• The position is for an expert/specialist who will be dedicated to assisting various business units with strategic/high level sourcing, carrying out competitive testing, advising business units on best practices in line with procedures in place and studying market trend
• The position will also provide support to the Procurement Manager: Contracts and Compliance in terms of, negotiations and the administration of tenders
• (SP5)

Duties

• Optimise procurement expenditure in line with Total Cost of Ownership (TCO)
• Maintain awareness amongst Suppliers regarding Bank Windhoek demand patterns
• Support cost saving strategies
• Strategic (High level) Sourcing:
• Work with the Buying team to obtain quotes for high level purchases from various suppliers, access them, and compile a detailed assessment of cost breakdowns for the stakeholders
• Generate quotes comparisons for high level purchases and advise/guide internal stakeholders during supplier selection based on the quotes
• Source suppliers and maintaining long-lasting relationships with them as well as with existing suppliers to enable effective negotiations
• Benchmark and negotiate prices with suppliers and ensure that the negotiated details are shared with the relevant internal stakeholders
• Advise on solutions to improve company spending and outsourcing
• Review market reports & keep up to date with trends that influences the Bank’s supply chain and spending
• Monitor, review and develop strategic sourcing alternatives to mitigate risks
• Support the Procurement Manager, Compliance and Contracts with the tendering process
• Support the Buying team through coordinating and administering the strategic sourcing process
• Provide guidance to the Buying team in terms of conducting effective sourcing of materials or services
• Performing other functions as may be approved/delegated by the line manager
• Procurement Projects:
• Participates as a Procurement professional on projects as per directive from the line manager, assesses procurement implications of project design and develops suitable procurement plans
• Record Keeping and Administrative Duties relating to the Job
• Maintain accurate well-organized strategic sourcing records and proof of negotiation agreements
• Manage documentation according to procedures
• Submit reports in line with specific objectives
• Perform as designated substitute for Procurement Officer: Contract Management and Vendor Administration roles
• Maintain the Procurement Savings tracker, report to management periodically
• Client Services:
• Perform as functional bridge amongst external vendors as well as internal stakeholders
• Assist the Buying team with identifying potential suppliers to source samples for internal stakeholders as per specification provided
• Resolve any customer complaints and recognise when complaints need to be escalated to management
• Key Relationship Interfaces:
• Internal Relationships:
• Working closely with internal stakeholders
• Working closely with EMT’s, Business Unit Heads, general Management, Branch and Area Management across Bank Windhoek
• Tender Committee
• External Relationships:
• External consultants
• Suppliers
• Service Providers
• Landlords
• Managing Agents
• Contractors
• Competency Profile
• Knowledge:
• Provides exceptional customer service to internal and external customers
• Risk assessment
• Working knowledge of Excel and Word
• Excellent sense of initiative, confidentiality, enthusiasm, team spirit
• Good organizational and planning skills, ability to multitask, attention to detail and ability to work with a diverse workforce
• Provides clear and concise oral and written communication
• Driving for results
• Technical Business Skills:
• Applies business knowledge to the resolution of problems
• Takes initiative in face of obstacles and identifies what needs to be done and takes action
•  Meticulous attention to detail Ability to work independently and as part of a team in a fast-paced environment
• Address issues in a timely fashion and can work under time constraints
• Essential to be self-motivated and extremely well organized
• Intermediate skills with the following applications required:
•     MS Excel
•     MS Word
• Excellent interpersonal relations skills
• Problem solving skills
• Business analysis and cognitive ability
• Attributes:
• Operates with a sense of urgency, works well in an entrepreneurial culture and performs under stress
• Well organized, dynamic and innovative
• Self-confidence, drive and tenacity
• Trustworthy and high level of integrity
•  Ability to project a professional image
• Precise, systematic and rule-oriented in gathering, reviewing and evaluating data from a variety of perspectives
• Must be a team player and willing to help others in their department whenever necessary
• Strong networking and interpersonal skills

Requisites

• Qualifications:
• Relevant Procurement and Supply Management and/or Logistics degree, or similar field
• Experience:
• Minimum of 3 years working experience in the Procurement field, of which 1 year should be in a specialist role
• Valid Driver’s License

Notes

• Only shortlisted applicants will be contacted