Sourcing Specialist (Finance Department)

Bank Windhoek

Bank Windhoek is recruiting a Sourcing Specialist (Finance Department), to be based in Windhoek, Namibia.
  • The position is for an expert/specialist who will be dedicated to assisting various business units with strategic/high level sourcing, carrying out competitive testing, advising business units on best practices in line with procedures in place and studying market trend
  • The position will also provide support to the Procurement Manager: Contracts and Compliance in terms of, negotiations and the administration of tenders
  • (SP5)
  • Optimise procurement expenditure in line with Total Cost of Ownership (TCO)
  • Maintain awareness amongst Suppliers regarding Bank Windhoek demand patterns
  • Support cost saving strategies
  • Strategic (High level) Sourcing:
  • Work with the Buying team to obtain quotes for high level purchases from various suppliers, access them, and compile a detailed assessment of cost breakdowns for the stakeholders
  • Generate quotes comparisons for high level purchases and advise/guide internal stakeholders during supplier selection based on the quotes
  • Source suppliers and maintaining long-lasting relationships with them as well as with existing suppliers to enable effective negotiations
  • Benchmark and negotiate prices with suppliers and ensure that the negotiated details are shared with the relevant internal stakeholders
  • Advise on solutions to improve company spending and outsourcing
  • Review market reports & keep up to date with trends that influences the Bank’s supply chain and spending
  • Monitor, review and develop strategic sourcing alternatives to mitigate risks
  • Support the Procurement Manager, Compliance and Contracts with the tendering process
  • Support the Buying team through coordinating and administering the strategic sourcing process
  • Provide guidance to the Buying team in terms of conducting effective sourcing of materials or services
  • Performing other functions as may be approved/delegated by the line manager
  • Procurement Projects:
  • Participates as a Procurement professional on projects as per directive from the line manager, assesses procurement implications of project design and develops suitable procurement plans
  • Record Keeping and Administrative Duties relating to the Job
  • Maintain accurate well-organized strategic sourcing records and proof of negotiation agreements
  • Manage documentation according to procedures
  • Submit reports in line with specific objectives
  • Perform as designated substitute for Procurement Officer: Contract Management and Vendor Administration roles
  • Maintain the Procurement Savings tracker, report to management periodically
  • Client Services:
  • Perform as functional bridge amongst external vendors as well as internal stakeholders
  • Assist the Buying team with identifying potential suppliers to source samples for internal stakeholders as per specification provided
  • Resolve any customer complaints and recognise when complaints need to be escalated to management
  • Key Relationship Interfaces:
  • Internal Relationships:
  • Working closely with internal stakeholders
  • Working closely with EMT’s, Business Unit Heads, general Management, Branch and Area Management across Bank Windhoek
  • Tender Committee
  • External Relationships:
  • External consultants
  • Suppliers
  • Service Providers
  • Landlords
  • Managing Agents
  • Contractors
  • Competency Profile
  • Knowledge:
  • Provides exceptional customer service to internal and external customers
  • Risk assessment
  • Working knowledge of Excel and Word
  • Excellent sense of initiative, confidentiality, enthusiasm, team spirit
  • Good organizational and planning skills, ability to multitask, attention to detail and ability to work with a diverse workforce
  • Provides clear and concise oral and written communication
  • Driving for results
  • Technical Business Skills:
  • Applies business knowledge to the resolution of problems
  • Takes initiative in face of obstacles and identifies what needs to be done and takes action
  •  Meticulous attention to detail Ability to work independently and as part of a team in a fast-paced environment
  • Address issues in a timely fashion and can work under time constraints
  • Essential to be self-motivated and extremely well organized
  • Intermediate skills with the following applications required:
  •     MS Excel
  •     MS Word
  • Excellent interpersonal relations skills
  • Problem solving skills
  • Business analysis and cognitive ability
  • Attributes:
  • Operates with a sense of urgency, works well in an entrepreneurial culture and performs under stress
  • Well organized, dynamic and innovative
  • Self-confidence, drive and tenacity
  • Trustworthy and high level of integrity
  •  Ability to project a professional image
  • Precise, systematic and rule-oriented in gathering, reviewing and evaluating data from a variety of perspectives
  • Must be a team player and willing to help others in their department whenever necessary
  • Strong networking and interpersonal skills
  • Qualifications:
  • Relevant Procurement and Supply Management and/or Logistics degree, or similar field
  • Experience:
  • Minimum of 3 years working experience in the Procurement field, of which 1 year should be in a specialist role
  • Valid Driver’s License
  • Only shortlisted applicants will be contacted
This vacancy is no longer accepting applications


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